Real estate · Real estate team, paralegal, in-house property counsel
Abstract a lease portfolio into one grid
A fifty-eight-lease portfolio is abstracted into a single grid ahead of a refinancing, answering where the break dates fall, which leases have upward-only rent review, and which restrict assignment.
- Agents
- First draft
- A filled grid across the portfolio in one run, unattended; a one-page brief follows the same day.
- Steps
- 6
The problem
Step 01 of 06
Load the portfolio
Fifty-eight leases are uploaded in batches and convert to clean text so the grid can quote from them.
Step 02 of 06
Start from the Lease Abstraction playbook
Ten columns arrive already written, and can be edited for British wording, plus two added for the refinancing: break conditions and alienation consent.
Step 03 of 06
Run the grid
Fifty-eight leases across twelve columns; cells that do not apply, such as break clauses on a licence, are marked Not addressed rather than filled with a guess.
Step 04 of 06
Sort and read the outliers
Sorting the break conditions column groups the leases where the break depends on vacant possession and full payment of rent; sorting alienation shows which leases prohibit assignment outright.
Step 05 of 06
Produce the client brief
The Contract Agent runs an Executive Brief ranking the portfolio by what could affect the lender's valuation, with a schedule of the leases that need action before completion.
Step 06 of 06
Sign off
The partner reads the brief, checks two of the break-condition quotes against the leases themselves, and signs off.
What comes back
A document, not a transcript.
- A grid of fifty-eight leases across twelve columns, each filled cell carrying its source quote.
- A sorted view of which leases carry a conditional break, an upward-only rent review, or an assignment prohibition.
- The exclusion wording quoted for each lease contracted out of the Landlord and Tenant Act 1954.
- A one-page Executive Brief ranking the portfolio for the lender's valuation, with a schedule of leases needing action.
What it does not do
- It does not confirm that a 1954 Act exclusion's notice and declaration procedure was actually followed; it quotes the recital so a fee-earner can check.
- Documents come in by upload today; SharePoint, OneDrive, iManage and NetDocuments appear as catalogue tiles, not live connectors.
- It does not fill a cell for a document type the question does not apply to, such as a break clause on a deed of variation.